Life Hacks

50 Best Excel Shortcut Keys List To Easy Your task

Are you looking for the best Excel Shortcut Keys? Excel is a very useful and amazing software to manage records and data. In this article, I am going to share some amazing Excel Shortcuts keys for you. You can use these keys to work faster on excel sheets. These keys are also very simple that you can easily remember these for the long term.

Excel is also known as a spreadsheet developed by Microsoft. Excel is available for Windows, Mac, Android, and IOS platform. It is used to create grids of text, Numbers, and Formulas. You can also do calculations here using simple formulas. It provides you calculation feature with a graphical interface.

Excel is a very useful tool for many businesses, which use it to record expenditures and income, plan budgets, chart data and succinctly present fiscal results. They use Excel to maintain records of there data. Excel software comes with the MS Office package. Although Excel is a paid software, you can use the trial version.

Best Excel Shortcut Keys List

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What is Excel Shortcut Keys?

These are the shortcut keys used to work quicker. You need to learn to use excel shortcuts keys to reduce your time. Also, these are very beneficial for beginners to work on Excel software. You can use the below Excel Shortcut Keys list.


List Of Best Excel Shortcut Keys

These simple shortcut keys help you to calculate, navigate and enhance your work easily. You can select rows & columns, manage to formate. These shortcut keys will work for both Mac and Windows. Don’t forget to leave your comments if you liked this article.

1. Frequently used shortcut Keys

Shortcut KeysFunctions
F2Edit selected cell
F4Repeat the last edit
F9Does a calculation on all worksheets
F11New chart
ALTAccess the ribbon for formulas
ALT + =Automatically SUM() selected
ALT + EnterStart a new line in the same cell
ALT + o-c-aAuto size columns
PG + UP/PG+DOWNGo to next/previous worksheet
CTRL + `Display Formulas
CTRL + BackspaceShow active cell
CTRL + Shift + #Change Date format with the day, month and year.
CTRL + KTo insert Hyperlink.
CTRL+ Shift + $Applies the currency format to the selected cells.
CTRL + Shift + &Applies border to cells
CTRL + IChange font to Italics
CTRL + BChange font to Bold
CTRL + UUnderline selected text
CTRL + Shift + ~General style number
CTRL + Shift + $Currency style number
CTRL + Shift + %Percentage style Number
CTRL + Shift + ^Scientific notation style
CTRL + Shift + #Date style
CTRL + Shift + @Time Style
CTRL + Shift +!Number Style
CTRL + F12Open
CTRL + SpacebarSelect the entire column
CTRL + [Select all cells directly referenced by formulas in the selection
CTRL + ;Insert an actual date in the active cell
CTRL + :Insert actual time in the active cell
CTRL + Shift + JList Constants
CTRL + ASelect All
CTRL + DCopy equation down
CTRL + FFind
CTRL + HFind&Replace
CTRL + Right arrowMove right
CTRL + Left arrowMove left
CTRL + Up arrowMove up
CTRL + Down arrowMove down
CTRL + EnterSame data in multiple cells
Shift + SpacebarSelect the entire row
Shift + F3Find Previous

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2. Keyboard shortcuts for navigating in cells

To do thisPress
Move to the previous cell in a worksheet or the previous option in a dialog.Shift+Tab
Move one cell up in a worksheet.Up arrow key
Move one cell down in a worksheet.Down arrow key
Move one cell left in a worksheet.Left arrow key
Move one cell right in a worksheet.Right arrow key
Move to the edge of the current data region in a worksheet.Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.End, Arrow key
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.Ctrl+End
Extend the selection of cells to the last used cell on the worksheet (lower-right corner).Ctrl+Shift+End
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.Home+Scroll Lock
Move to the beginning of a worksheet.Ctrl+Home
Move one screen down in a worksheet.Page Down
Move to the next sheet in a workbook.Ctrl+Page Down
Move one screen to the right in a worksheet.Alt+Page Down
Move one screen up in a worksheet.Page Up
Move one screen to the left in a worksheet.Alt+Page Up
Move to the previous sheet in a workbook.Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.Tab key
Open the list of validation choices on a cell that has data validation option applied to it.Alt+Down arrow key
Cycle through floating shapes, such as textboxes or images.Ctrl+Alt+5, then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.Esc
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3. Keyboard shortcuts for formatting cells

To do thisPress
Open the Format Cells dialog.Ctrl+1
Format fonts in the Format Cells dialog.Ctrl+Shift+F or Ctrl+Shift+P
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.F2
Add or edit a cell comment.Shift+F2
Open the Insert dialog to insert blank cells.Ctrl+Shift+Plus sign (+)
Open the Delete dialog to delete selected cells.Ctrl+Minus sign (-)
Enter the current time.Ctrl+Shift+colon (:)
Enter the current date.Ctrl+semi-colon (;)
Switch between displaying cell values or formulas in the worksheet.Ctrl+grave accent (`)
Copy a formula from the cell above the active cell into the cell or the Formula Bar.Ctrl+apostrophe (‘)
Move the selected cells.Ctrl+X
Copy the selected cells.Ctrl+C
Paste content at the insertion point, replacing any selection.Ctrl+V
Open the Paste Special dialog.Ctrl+Alt+V
Italicize text or remove italic formatting.Ctrl+I or Ctrl+3
Bold text or remove bold formatting.Ctrl+B or Ctrl+2
Underline text or remove underline.Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting.Ctrl+5
Switch between hiding objects, displaying objects, and displaying placeholders for objects.Ctrl+6
Apply an outline border to the selected cells.Ctrl+Shift+ampersand (&)
Remove the outline border from the selected cells.Ctrl+Shift+underline (_)
Display or hide the outline symbols.Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.Ctrl+D
Apply the General number format.Ctrl+Shift+tilde sign (~)
Apply the Currency format with two decimal places (negative numbers in parentheses).Ctrl+Shift+dollar sign ($)
Apply the Percentage format with no decimal places.Ctrl+Shift+percent sign (%)
Apply the Scientific number format with two decimal places.Ctrl+Shift+caret sign (^)
Apply the Date format with the day, month, and year.Ctrl+Shift+number sign (#)
Apply the Time format with the hour and minute, and AM or PM.Ctrl+Shift+at sign (@)
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.Ctrl+Shift+exclamation point (!)
Open the Insert hyperlink dialog.Ctrl+K
Check spelling in the active worksheet or selected range.F7
Display the Quick Analysis options for selected cells that contain data.Ctrl+Q
Display the Create Table dialog.Ctrl+L or Ctrl+T

4. Function keys

KeyDescription
F1
  • F1 alone: displays the Excel Help task pane.
  • Ctrl+F1: displays or hides the ribbon.
  • Alt+F1: creates an embedded chart of the data in the current range.
  • Alt+Shift+F1: inserts a new worksheet.
F2
  • F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
  • Shift+F2: adds or edits a cell comment.
  • Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
F3
  • F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook.
  • Shift+F3: displays the Insert Function dialog.
F4
  • F4 alone: repeats the last command or action, if possible.When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.
  • Ctrl+F4: closes the selected workbook window.
  • Alt+F4: closes Excel.
F5
  • F5 alone: displays the Go To dialog.
  • Ctrl+F5: restores the window size of the selected workbook window.
F6
  • F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area.
  • Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.
  • Ctrl+F6: switches to the next workbook window when more than one workbook window is open.
F7
  • F7 alone: Opens the Spelling dialog to check to spell in the active worksheet or selected range.
  • Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter or Esc to cancel.
F8
  • F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
  • Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
  • Ctrl+F8 performs the Size command when a workbook is not maximized.
  • Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.
F9
  • F9 alone: calculates all worksheets in all open workbooks.
  • Shift+F9: calculates the active worksheet.
  • Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
  • Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
  • Ctrl+F9: minimizes a workbook window to an icon.
F10
  • F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)
  • Shift+F10: displays the shortcut menu for a selected item.
  • Alt+Shift+F10: displays the menu or message for an Error Checking button.
  • Ctrl+F10: maximizes or restores the selected workbook window.
F11
  • F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.
  • Shift+F11: inserts a new worksheet.
  • Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12
  • F12 alone: displays the Save As dialog.
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5. Power Pivot Excel Shortcut Keys

Key combination

Description
Right-clickOpen the context menu for the selected cell, column, or row.
Ctrl+ASelect the entire table.
Ctrl+CCopy selected data.
Ctrl+DDelete the table.
Ctrl+MMove the table.
Ctrl+RRename the table.
Ctrl+SSave the file.
Ctrl+YRedo the last action.
Ctrl+ZUndo the last action.
Ctrl+SpacebarSelect the current column.
Shift+SpacebarSelect the current row.
Shift+Page UpSelect all cells from the current location to the last cell of the column.
Shift+Page DownSelect all cells from the current location to the first cell of the column.
Shift+EndSelect all cells from the current location to the last cell of the row.
Shift+HomeSelect all cells from the current location to the first cell of the row.
Ctrl+Page UpMove to the previous table.
Ctrl+Page DownMove to the next table.
Ctrl+HomeMove to the first cell in the upper left corner of selected table.
Ctrl+EndMove to the last cell in the lower right corner of selected table (the last row of the Add Column).
Ctrl+Left arrowMove to the first cell of selected row.
Ctrl+Right arrowMove to the last cell of selected row.
Ctrl+Up arrowMove to the first cell of selected column.
Ctrl+Down arrowMove to the last cell of selected column.
Ctrl+EscClose a dialog or cancel a process, such as a paste operation.
Alt+Down arrowOpen the AutoFilter Menu dialog.
F5Open the Go To dialog.
F9Recalculate all formulas in the Power Pivot window. For more information.

Conclusion

Now you have all the Excel Shortcut Keys in this article. These are the shortcuts in excel. you can use these Excel shortcuts to makes your works easier. Definitely, you will save your precious time using these excel formula shortcuts. If you found this article useful, Don’t forget to bookmark this URL for future uses. We will update this list in the future with new once.

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I hope you will like this article on Excel Shortcut Keys List. let me know if you have any other keys in the comment box. Don’t forget to share this article with your friends and relatives. Keep Visiting Techwiki… 🙂

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